You start a list on your iPhone in the morning and pick it up on your Mac at your desk. With Keepio, that takes no account and no sign-up: your data goes through your private iCloud. Here is how it works, what stays available offline and what to check if a device falls behind.
How sync works
Keepio stores your tasks, projects and notes locally on each device. They then sync automatically through your private iCloud, between devices signed in to the same Apple Account.
There is no sync switch inside Keepio. Two conditions are enough:
- you are signed in to iCloud on the device;
- Keepio is allowed to use iCloud.
The Keepio team cannot access your private iCloud content. There is no Keepio server between your devices.
Why no account is needed
Most task apps ask for an email address and a password, then keep your data on their servers. Keepio relies on the Apple Account you already use. There is nothing to create, nothing to remember, and no account to delete the day you stop using it.
| App with an account | Keepio | |
|---|---|---|
| Sign-up | Email and password | None |
| Where data lives | The developer’s servers | Your device and your private iCloud |
| Sync | Through the app’s account | Through your Apple Account |
| Offline | Varies by app | Tasks, projects, notes, calendar and Pomodoro available |
What works offline
Because your data is on the device, the essentials remain usable offline: projects, tasks and subtasks, notes, tags, templates, saved resources, the internal calendar and Pomodoro.
Only a few actions need a connection: syncing between devices, sending feedback and opening external content that hasn’t loaded yet. As soon as you are back online, sync resumes on its own.
iCloud sync and Apple Calendar are two different things
Keepio’s Calendar Sync setting does not sync your data between devices. It copies Keepio items to Apple Calendar, so you can see them next to your appointments. iCloud sync of your tasks is automatic and separate. Keepio’s internal calendar stays available offline.
A device isn’t syncing: what to check
Check these points in order, on the device that’s behind:
- The same Apple Account. All your devices must be signed in to the same Apple Account.
- Keepio’s iCloud access. In the device’s iCloud settings, check that Keepio is allowed to use iCloud.
- The connection. Sync needs the internet. A device that stayed offline catches up when it reconnects.
- A little patience. After a long time offline or a fresh install, give iCloud a few minutes with the app open.
What about Android?
There is an Android version of Keepio, but without sync: iCloud is limited to Apple devices. Your Android tasks stay on your Android phone.
Frequently asked questions
Do I need an account to use Keepio?
No. Keepio works without an account or sign-up. Sync goes through your Apple Account and your private iCloud.
Does iCloud sync cost extra?
No. Sync between iPhone, iPad and Mac is part of the free version of Keepio. It uses your iCloud storage.
Can the Keepio team read my tasks?
No. Your data is stored on your devices and in your private iCloud. The Keepio team has no access to it.
Does Keepio sync between iPhone and Android?
No. The Android version works without sync. Sync is available between iPhone, iPad and Mac.
Try this today: create a task on your iPhone, open Keepio on your iPad or Mac and check that it appears. If it doesn’t, go through the checklist above.
Learn more about task management in Keepio and how it works across your devices.
