Keepio for iPhone, iPad and Mac
One app.
Not five.
Tasks. Projects. Calendar. Notes. Focus.
Finally in one place.
Free · No account
Task and project manager
A to-do list. A calendar. Some notes. A timer. A spreadsheet to track your projects. Keepio brings them together. You open the app in the morning and know where to start.
Today view
Your day.
At a glance.
What’s due, what’s coming, your inbox. Your first task is already there.
Apple Intelligence
One sentence.
One task.
Write the way you think. Analyze adds priority, date and project, on device.
Projects
One big project.
Small steps.
Tasks, notes and deadlines live in the project. Progress tracks itself.
Focus statistics
Your time.
Finally visible.
Every Pomodoro session is filed under its project. Week, month, year.
iPhone, iPhone Duo, iPad and Mac
Start on iPhone.
Finish on Mac.
A native app on every device, synced through your private iCloud. For free.
iPhone
Today, inbox and Focus. One-handed, between two meetings.
Apple Intelligence in Keepio Keepio+
Less typing.
More decisions made.
Four tools, one idea: you write or you ask, Keepio sorts it out. Everything runs on your device, even offline.
New task
“Call the photographer back tomorrow at 2 pm about the Noma project, it’s urgent”
Keepio suggests
Call the photographer back
Title, priority, date and time, project and up to 3 tags. You check, you confirm.
Note · Noma meeting
Good call with the team. Need to send the quote on Friday, chase Julie for the photos and prepare the mobile mockup before the 20th. Also remember to book the room for the demo.
4 tasks found
Up to 10 tasks per note. You keep the ones that matter.
Atelier Noma redesign
Project deadline: Nov 28
Prepare the handoff files
The client is waiting: a delay blocks delivery.
Keep working on the prototype
Important, can wait a few days.
Tidy up the moodboard
Can wait a week without consequences.
Every task is assessed: how urgent it is, whether it can wait a week, and a suggested date within the project deadline. Apply the plan, or don’t.
Note · Portfolio ideas
Three projects told well, visuals with room to breathe, a short and honest introduction. Pick the projects I’m proudest of.
Suggested tags
Up to 3 topic tags. Your notes find themselves.
Illustrative examples. Requires Keepio+ and an Apple Intelligence compatible device. Review suggestions before saving them. Compatible devices
Pomodoro timer and statistics
One thing at a time.
For real.
25:00
Working on · Launch my portfolio
Start a session from a task or a project. When it ends, the time is filed in the right place.
Included in Keepio+Yours.
No account needed.
0
accounts to create
Your data stays on your devices and in your private iCloud.
Offline
Everything works without a connection.
Locked notes
For what’s nobody’s business but yours.
Shortcuts
Keepio in the Shortcuts app.
iCloud sync.
Free.
Across iPhone, iPad and Mac. Android version available, without sync.
Free, or Keepio+ for €9.99
Pay once.
Keep it.
Keepio
€0
- Unlimited tasks, projects and notes
- Today view and inbox
- iCloud sync across your devices
- 2 widgets
Keepio+
€9.99 once
- Apple Intelligence (compatible device)
- Pomodoro and Focus statistics
- Copy to Apple Calendar
- Project templates, all widgets
One-time purchase on the App Store, no subscription or renewal. Keepio+ features you buy stay yours. Price may vary by country.
Frequently asked questions
Questions?
Answers.
What is Keepio?
Keepio is a productivity app for iPhone, iPad and Mac that brings together task and project management, notes, calendar planning and Pomodoro focus sessions.
Is Keepio free?
Yes. Unlimited tasks, projects and notes, the Today view and iCloud sync are free. Keepio+ adds Apple Intelligence, Pomodoro and its statistics, copying to Apple Calendar, project templates and all widgets, for a one-time €9.99 (price may vary by country).
Is Keepio+ a subscription?
No. Keepio+ is a one-time purchase on the App Store, with no subscription or renewal. The Keepio+ features you buy stay yours.
Do I need an account to use Keepio?
No. Keepio works without an account or sign-up. Your data stays on your devices and in your private iCloud.
Is Keepio a task manager or a project manager?
Both. Keepio brings everyday tasks and bigger projects together. You can organize project tasks, follow progress, and keep priorities, notes and deadlines in context.
Does Keepio have a Pomodoro timer?
Yes, with Keepio+. Keepio includes Pomodoro focus sessions, breaks and project-linked focus time, alongside your tasks and projects.
Can Keepio track my focus time?
Yes. Focus Statistics shows tracked focus time, completed sessions and recent activity per project, by week, month or year.
How does Keepio use Apple Intelligence?
Write your task and tap Analyze. Keepio uses the Apple model on your device to fill in priority, date, project and tags. It requires Keepio+, iOS 26 or later, an Apple Intelligence-compatible device with Apple Intelligence enabled, and a supported language. Once the model is available, it works offline.
Does Keepio have a calendar?
Yes. Keepio includes a calendar for reviewing planned tasks and upcoming project deadlines, helping you connect daily planning with your larger projects.
Which devices can I use Keepio on?
Keepio is available on iPhone, iPad and Mac through the App Store. Your tasks, projects and notes sync through iCloud between devices using the same Apple Account when iCloud is authorized for Keepio. An Android version is also available, without sync.
Where is my data stored, and how does sync work?
Your tasks, projects and notes are stored locally on your device. They sync automatically through your private iCloud when you are signed in and Keepio is allowed to use iCloud. The Keepio team cannot access your private iCloud content.
